Privacy Policy
Spolyn
Spolyn
Applying Technology in Sports
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Privacy Policy​

1. Introduction

Spolyn (“we,” “our,” “us”) respects your privacy and is committed to protecting it through this Privacy Policy. This Policy explains how we collect, use, and share your information when you use the Spolyn mobile application, desktop application, and web portal (the “Services”).

Effective Date: 05/08/2025
Last Updated: 05/08/2025

2. Information We Collect

We collect the following information to provide and improve the Services:

  1. Name – Used to create and manage your account.

  2. Mobile Number – Used for account verification, login, and notifications.

  3. Profile Photos/Selfies – Used to personalize your account (Student, Trainer, Academy Owner).

  4. Academy Images – Uploaded by Academy Owners to manage their Academy profile page.

  5. Push Notification Token – Used to send important updates, training reminders, and alerts.

We do not collect your contacts, precise location, financial information, or sensitive health data.

3. Permissions Required

To enable full functionality, we request access to:

  • Camera and Photos: To capture or upload your profile photo and Academy images.

  • Notifications: To deliver reminders, updates, and important alerts.

You can disable these permissions in your device settings, but this may limit certain features.

4. How We Use Your Information

  • To create and manage your user account.

  • To display your profile details within your Academy (if applicable).

  • To allow Academy Owners to update their Academy profile page.

  • To send push notifications and in-app alerts.

  • To maintain security and prevent unauthorized access.

5. Sharing of Information

We do not sell or rent your information. We share it only with:

  • Service Providers: Trusted partners who assist with cloud hosting, push notifications, and storage.

  • Legal Requirements: If required by law or government authorities.

We do not use your data for advertising or marketing.

6. Data Security

  • We use encryption (HTTPS) and secure cloud storage to protect your data.

  • Access to personal data is restricted to authorized personnel only.

7. Data Retention & Deletion

  • We retain your data as long as your account is active.

  • You can request account deletion (and data removal) at any time by contacting us at support@spolyn.in.

  • Once deleted, your data is permanently removed except where required by law.

8. Photos and Media Access:

Our app requests access to photos and media on your device to allow users to upload their profile picture and academy images while creating or editing an academy. The app only accesses images that the user selects and does not scan, collect, or store any other media files from the device in the background.

9. Your Rights

  • You may access, update, or delete your information from your account settings.

  • You may withdraw permissions (camera, notifications) from your device settings.

10. Children’s Privacy

Our Services are not intended for children under 13 (or the minimum legal age in your country). We do not knowingly collect data from children.

11. Changes to This Privacy Policy

We may update this policy periodically. Any changes will be posted on this page with the updated date.

12. Contact Us

If you have any questions, please contact us:

  • Email: support@spolyn.in

  • Address:  216, Village - Palri Kalan, Post Office - Jhundpur, District - Sonipat, Haryana  - 131023, INDIA

What information do we collect & how we collect it?
Much of what you likely consider personal information is collected directly from you when you:
  • Create an account or purchase any of our Services (ex: billing information, including name, address, credit card number, government identification etc.);
  • Request assistance from our customer support team (ex: phone number);
  • Complete contact forms or request newsletters or other information from us (ex: email); or
  • Participate in contests and surveys, apply for a job, or otherwise participate in activities we promote that might require information about you.

However, we also collect additional information when delivering our Services to you to ensure necessary and optimal performance. These methods of collection may not be as obvious to you, so we thought we’d highlight and explain a bit more about what these might be (as they vary from time to time):

  • Cookies and similar technologies on our websites and mobile applications allow us to track your browsing behaviour, such as links clicked, pages viewed, and items purchased. Specifically, the data collected relates to your interactions with our site features or third-party features, such as social media plugins, contained within the Services; Internet Protocol (IP) address (for example, to determine your language preference; browser type and settings; the date and time the Services were used; device type and settings; operating system used; application IDs, unique device identifiers; and error data). These technologies also automatically collect data to measure website performance and improve our systems, including metadata, log files, page load time, server response time to optimize DNS resolution, network routing and server configurations. For additional information, and to learn how to manage the technologies we utilize, please visit our Cookie Policy.
  • Supplemented Data may be received about you from other sources, for example, from publicly available databases, social media platforms, or third parties from whom we have purchased data, in which case we may combine this data with information we already have about you so that we can update, expand and analyse the accuracy of our records, assess the qualifications of a candidate for employment, identify new customers, and provide products and services that may be of interest to you. If you provide us personal information about others, or if others give us your information, we will only use that information for the specific reason for which it was provided to us.

How do we utilize information?
We strongly believe in both minimizing the data we collect and limiting its use and purpose to only that (1) for which we have been given permission, (2) as necessary to deliver the Services you purchase or interact with, or (3) as we might be required or permitted for legal compliance or other lawful purposes:
  • Delivering, improving, updating and enhancing our Services. We collect various information relating to your purchase, use and/or interactions with our Services. We utilize this information to:
    • Improve and optimize the operation and performance of our Services (again, including our websites and mobile applications)
    • Diagnose problems with and identify any security and compliance risks, errors, or needed enhancements to the Services
    • Detect and prevent fraud and abuse of our Services and systems
  • Much of the data collected is aggregated or statistical data about how individuals use our Services, and is not linked to any personal information.
  • Sharing with trusted third parties. We may share your personal information with affiliated companies within our corporate family, with third parties with which we have partnered to allow you to integrate their services into our own Services, and with trusted third party service providers as necessary for them to perform services on our behalf, such as:
    • Processing credit card payments
    • Serving advertisements (more on this topic below)
    • Conducting contests or surveys
    • Performing analysis of our Services and customers demographics
    • Communicating with you, such as by way email or survey delivery
    • Customer relationship management
    • Security, risk management and compliance
    • Recruiting support and related services.

These third parties (and any subcontractors they may be permitted to use) have agreed not to share, use or retain your personal information for any purpose other than as necessary for the provision of Services.
We will also disclose your information to third parties:
> in the event that we sell or buy any business or assets (whether a result of liquidation, bankruptcy or otherwise), in which case we will disclose your data to the prospective seller or buyer of such business or assets; or
> if we sell, buy, merge, are acquired by, or partner with other companies or businesses, or sell some or all of our assets. In such transactions, your information may be among the transferred assets.

For Advertisements:
We want to serve you ads that are most relevant and useful to you, so we may use the personal information you provided us in Account Settings or those collected through cookie technologies to personalize ads and improve your overall experience with us on our site and other sites. We call this ad personalization (formerly, interest-based advertising) because the ads you see are based on previously collected or historical data to determine which ad will be most relevant to you, including data such as previous search queries, activity, visits to sites or apps, demographic information, or location. To illustrate ad personalization that is audience-based, let’s say you registered a domain with us and created a website using our website builder product. The next time you navigate to our advertising partner’s platform or website, they may recognize that you are a Spolyn customer via a matched email and may use that data to help us display an ad about our latest promotion for website security. Alternatively, if you already purchased our website security product, then we may exclude you from future ad campaigns for this product because it wouldn’t be relevant to you. Other ad personalization could be activity-based. For example, using data about your page views on our site to determine whether an ad would be of interest to you. The information we share with our advertising channel partners to deliver you personalized ads is done securely and cannot be used by them for any other purpose. We do not sell your data to any third parties.

For more information about ad personalization on your desktop or mobile browser, and to opt out of this type of advertising by third parties that participate in self-regulatory programs, please visit one of the following: the Network Advertising Initiative website, the Digital Advertising Alliance (“DAA”) website, the European Interactive Digital Advertising Alliance website. To learn more about ad personalization in mobile apps and to opt out of this type of advertising by third parties that participate in the DAA’s AppChoices tool, please use this URL: https://youradchoices.com/appchoices to download the version of AppChoices for your device. Please note that any opt-out choice you exercise through these programs will only apply to ad personalization by the third parties you select, but will still allow the collection of data for other purposes, including research, analytics, and internal operations. You may continue to receive ads, but those ads may be less relevant to you.

For Communicating with you:
We may contact you directly or through a third party service provider regarding products or services you have signed up or purchased from us, such as necessary to deliver transactional or service related communications. We may also contact you with offers for additional services we think you’ll find valuable if you give us consent, or where allowed to contact you based on legitimate interests. You don’t need to provide consent as a condition to purchase our goods or services. These contacts may include: Email, Text (SMS) messages, Phone calls, Messenger applications (e.g. WhatsApp, etc.), Automated phone calls or text messages.
You may also update your subscription/preferences with respect to receiving communications from us and/or our partners by sending an email on info@spolyn.in.
If we collect information from you in connection with a co-branded offer, it will be clear at the point of collection who is collecting the information and whose privacy policy applies. In addition, it will describe any options you have regarding the use and/or sharing of your personal information with a co-branded partner, as well as how to exercise those options. We are not responsible for the privacy practices or the content of third-party sites. Please read the privacy policy of any website you visit.
If you make use of a service that allows you to import contacts (ex. using email marketing services to send emails on your behalf), we will only use the contacts and any other personal information for the requested service. If you believe that anyone has provided us with your personal information and you would like to request that it be removed from our database, please contact us at info@spolyn.in.

Transfer of personal information abroad:
If you utilize our Services from a country other than the country where our servers are located, your personal information may be transferred across international borders. when you call us or initiate a chat, we may provide you with support from one of our global locations outside your country of origin.

Compliance with legal, regulatory and law enforcement requests:
We cooperate with government and law enforcement officials and private parties to enforce and comply with the law. We may disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate to respond to claims and legal process (such as subpoena requests), to protect our property and rights or the property and rights of a third party, to protect the safety of the public or any person, or to prevent or stop activity we consider to be illegal or unethical.

To the extent we are legally permitted to do so, we may take reasonable steps to notify you if we are required to provide your personal information to third parties as part of legal process. We will also share your information to the extent necessary to comply with any ICANN, registry or ccTLD rules, regulations and policies when you register a domain name with us. For reasons critical to maintaining the security, stability and resiliency of the Internet, this includes the transfer of domain name registration information to the underlying domain registry operator and escrow provider, and publication of that information as required by ICANN in the public WHOIS database or with other third parties that demonstrate a legitimate legal interest to such information.

How we secure, store and retain your data:
We follow generally accepted standards to store and protect the personal information we collect, both during transmission and once received and stored, including utilization of encryption where appropriate.
We retain personal information only for as long as necessary to provide the Services you have requested and thereafter for a variety of legitimate legal or business purposes. These might include retention periods:
  • mandated by law, contract or similar obligations applicable to our business operations;
  • for preserving, resolving, defending or enforcing our legal/contractual rights; or
  • needed to maintain adequate and accurate business and financial records.
If you have any questions about the security or retention of your personal information, you can contact us at info@spolyn.in.

Deletion or Updation of your data:
You may also contact us by one of the methods described in the “Contact Us” section below.

‘Do Not Track’ notifications:

Some browsers allow you to automatically notify websites you visit not to track you using a “Do Not Track” signal. There is no consensus among industry participants as to what “Do Not Track” means in this context. Like many websites and online services, we currently do not alter our practices when we receive a “Do Not Track” signal from a visitor’s browser. To find out more about “Do Not Track,” you may visit www.allaboutdnt.com.


Age restrictions:
Our Services are available for purchase only for those over the age of 18. Our Services are not targeted to, intended to be consumed by or designed to entice individuals under the age of 18. If you know of or have reason to believe anyone under the age of 18 has provided us with any personal information, please contact us as per the instructions below.

Non-Discrimination:
We will not discriminate against you for exercising any of your privacy rights. Unless permitted under applicable laws, we will not:
  • Deny you goods or services.
  • Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
  • Provide you a different level or quality of goods or services.
  • Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.

Changes to this policy:
We reserve the right to modify this Privacy Policy at any time. If we decide to change our Privacy Policy, we will post those changes to this Privacy Policy and any other places we deem appropriate, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If we make material changes to this Privacy Policy, we will notify you here, by email, or by means of a notice on our home page, at least thirty (30) days prior to the implementation of the changes.

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